We host a 30 minute ceremony, a 1.5 hour cocktail and a 4.5 hour reception.

6.5 hours total if ceremony is onsite.

6 hours total if ceremony is offsite.

5pm or 5:30pm.

Keep in mind, majority of hotel check-in times are 3pm or 4pm.

On Sundays, the latest you can start your ceremony is 5pm because that would lead you to a 11:30pm end time which is the latest we can host your wedding till. You can start any time before 5pm!

On Fridays and Saturdays, the latest you can start your ceremony is 6:30pm because that would lead you to a 1am end time which is the latest we can host your wedding till. You can start any time before 6:30pm!

Your rehearsal will be the day of your wedding. Closer to your wedding date your Event Manager will send you over a processional guide, you will fill this out and review with your Event Manager. Your maître d, who is well versed in doing so will be onsite to orchestrate the rehearsal for you. It takes about 20 minutes.

We suggest the wedding party arrives to the venue at least 90 minutes prior to your start time. The bride does not always have to be a part of the rehearsal, it is mostly for the parents & wedding party. We find that doing it the day of your wedding enhances the excitement of your day and sets the tone for what’s to come!

On Sundays, the latest you can start your cocktail is 5:30pm because that would lead you to a 11:30pm end time which is the latest we can host your wedding till. You can start any time before 5:30pm!

On Fridays and Saturdays, the latest you can start your cocktail is 7pm because that would lead you to a 1am end time which is the latest we can host your wedding till. You can start any time before 7pm!

3 months before the wedding, your Concierge Specialist will introduce you to your Event Manager to schedule your planning session! Your Event Manager will guide you through selecting your menu, cake, ice sculpture, linens, and planning of your timeline. The planning appointment is typically Tuesday-Thursday between 10am-5pm, plan for about 90 minutes!

Please, note this is NOT a tasting.

Cescaphe does NOT offer a formal or private menu/cake tasting.

At least 8-6 months prior to wedding date.

• You & Your Partner's Names
• Wedding Date
• Wedding Location
• Notice for a Formal Invitation to Follow
• Wedding Website Link

At least 8 weeks prior to wedding date.

You do not need to list any menu details on your invitations! Your guests will choose from your selected menu the night of the wedding. 

Our servers will greet your guests at their table and discuss the menu with them, while also asking for any dietary restrictions/allergies.

We provide a menu in a standard font and color which is rectangle with a black font on white paper. If you wish to use a different style, you are welcome to bring in menus from an outside source and we can place them on the tables for you.

At least 5 weeks prior to wedding date.

5-4 weeks prior to wedding day when you receive majority of your RSVPs.

• Menu, Beer, Signature Cocktail, Linen & Napkin Selections
• Ice Sculpture Design
• Cake Flavor & Design
• Timeline
• Floorplan
• Alphabetized Guests List with table numbers and dietary needs.
• Wedding Party Ceremony line-up (if applicable).
• Wedding Party Reception Entrance line-up.
• Drop-off check-list

2 weeks prior to wedding day.

Typically the Tues, Wed or Thurs week of the wedding.

• Copy of Guests List
• Copy of Ceremony Line-Up
• Copy of Reception Line-Up
• Ceremony Programs
• Place cards or Seating Chart
• Signage
• Card Box
• Guests Book & Pen
• Family Photos
• Table Numbers
• Votive Candles
• Amenity Baskets
• Toasting Glasses
• Cake Topper
• Cake Knife Set
• Cake Bags
• Favors

The Tuesday week of wedding.

Cescaphe does not have a payment plan available for you to use.

You are welcome to submit payments at your own discretion, as long as your final balance is paid by the Tuesday the week of your wedding.

If you decide to make payments over a period, we recommend paying up until you reach your minimum cost.

Minimum Cost = Guests Count Minimum x Price Per Person

Once the final guests count is confirmed (2 weeks prior), your Event Manager will inform you of the remaining balance.

Yes! Be sure to include your wedding website link on the Save the Date. You can update your website over a period of time as you begin finalizing your wedding details.

It is best to secure your hotel block early.

The hotels usually offer the best rates the further out you are. The reason being, the hotels only have a certain number of rooms that they sell as a “group block” when a wedding/event books over a certain date, the rate will increase for the next inquiry over that date.

The hotel is likely offering you the lowest rate the further out you are, they will also offer the most rooms as a courtesy the further out you are.

Our Hotel Partners offer Courtesy Blocks, which are complimentary. The hotel will offer a certain amount of rooms with no financial obligation.

About 30 days before your wedding, any rooms that are not booked will simply be released. You will be issued the exact “cut-off” date once you move forward with the hotel.

There is no penalty for not booking the rooms you hold within your block.

15-30 rooms per night depending on the hotel.

If you want more rooms than what the hotel is offering as a courtesy, then you will have to sign off on an attrition rate guaranteeing a certain amount of rooms book, typically around 80% of the total rooms blocked.

We recommend sticking with the courtesy block that was offered and if you need more rooms, choosing a second hotel nearby.

Yes, but it is not guaranteed. If all the rooms in your Room Block end up booking, the hotel may release more rooms into your block at the same rate. This is not guaranteed, but something the hotels will accommodate if they have the rooms available.

At any point you can reach out to your hotel contact and request a“Rooming List.” This is a list of all guests that have booked a room under your block. This will tell you how many rooms you have left to book.

Begin by determining the number of guests coming from out of
town. Utilizing an average percentage can be highly beneficial. For instance,
if you anticipate inviting 225 guests and 25% of them are traveling from out of
town, that will amount to 56 out-of-town guests. Divide the number of
out-of-town guests by 2, as one hotel room typically accommodates 2+ guests.
This calculation will provide you with the expected number of rooms. Based on
your estimated 25% ratio, you should anticipate requiring 25-28 hotel rooms for
the night.

Its best to stick with 2 hotels at most.

Most hotels offer concessions based on the pick-up rate, if you have too many hotel options you will not be as likely to receive the concession offered based on how many rooms book within your block.

It is best to keep the hotels close to one another so your guests are all traveling to the same general location. You do not want people spread all over the city to benefit transportation, after parties and brunch accommodations.

Early check-in generally cannot be guaranteed. Since the availability at the hotels changes so frequently, most properties are unable to guarantee an early check-in.

To absolutely guarantee that you or a guest will be able to get in to a guestroom early, the room would need to be booked the night before.

Our hotel partners are very used to the fact that a lot of times, wedding guests want to be able to check in to their guestrooms early so they will do their very best to get them in to rooms as soon as possible. We always recommend having your guests call the night before to ask for early check in, so the hotel has an idea of how many rooms they are hoping to get cleaned and ready early.